Privacy Statement – Al‑Rafidain Dental Journal

1. Scope of Data Collection
When you register or submit to the Al-Rafidain Dental Journal, we collect personal information, including your name, email address, affiliation, and role (e.g., author, reviewer).

2. Purpose of Data Use
Your personal data is used strictly for editorial and publication-related purposes, including:

  • Managing submissions and correspondence

  • Communicating peer review and editorial decisions

  • Sending updates about the journal and requesting revisions

  • Archiving and indexing your article upon acceptance

Your data will not be used for any other purposes or shared with unauthorized third parties.

3. Confidentiality & Limited Access
Access to submitted personal information is restricted to essential journal personnel, such as:

  • Editors

  • Peer reviewers (under confidentiality)

  • Editorial and publishing staff

All individuals granted access are required to uphold confidentiality and safeguard this data.

4. Data Security Measures
We implement appropriate technical and organizational safeguards to protect your data from unauthorized access, loss, or misuse—for example:

  • Secure, access-controlled submission systems

  • Encrypted storage of sensitive information

  • Regular backups and antivirus protection

These measures reflect COPE’s emphasis on protecting personal data and ensuring editorial confidentiality Publication Ethics.

5. Data Retention & Deletion Rights
Your personal information is retained for as long as required for editorial, archiving, and legal purposes. You may request:

  • Correction or updating of your data

  • Deletion of your data from our systems

Please contact the editorial office to initiate any such requests.

6. Legal and Ethical Compliance
We adhere to applicable data protection laws and best ethical practices, including COPE’s guidelines on confidentiality and data handling electronicpublications.orgscup.com.

7. Changes to This Statement
The journal reserves the right to update this Privacy Statement. Any changes will be posted on our website with the effective date clearly indicated.